The blog
Paperwork, getting paid, taxes, and the trade — straight talk.
Invoice Aging Process: A Contractor's Step-by-Step Guide
Learn the invoice aging process step by step: buckets, an aging schedule example, a follow-up cadence and email subject lines built for contractors.
Time and Materials Invoicing: A Contractor's Guide
How to bill time and materials: what goes on the invoice, how to handle markup, which records get you paid, and how to reconcile payments to your bank.
How to Request a Deposit Invoice as a Contractor
Learn how to request a deposit invoice: how much to ask for, what to put on it, what your state allows, and the wording that gets it paid before work starts.
How to Collect Final Payment on a Construction Job
Get the last check on a construction job: what to finish first, what the final invoice and request letter must include, and how to follow up if it stalls.
Change Order Documentation: What to Record and How
Change order documentation for contractors: what to record, how to word the change, cost and time impact, and how to get it signed before you bill.
How to Text Estimates to Clients (With Templates)
How to text estimates to clients and win the job: what to get consent for, what a short text says, ready-to-use templates, follow-up timing and mistakes to avoid.
Mechanics Lien Rights: What Contractors Need to Know
Who has mechanics lien rights, which notices and deadlines protect them, how a lien is filed and released, and where prompt payment laws fit in.
Overdue Invoice Collection for Contractors: A Step-by-Step Plan
How contractors collect overdue invoices: a dated follow-up schedule, polite reminder wording, interest and lien rules, and when to escalate to a lawyer.
Retainage Explained: How It Works and How to Get Paid
Retainage explained for contractors: how the percentage is calculated, what state law says, when it is released and how to invoice for it.
How to Write a Construction Daily Report That Holds Up
Learn how to write a construction daily report: what to include, a sample format, example entries and habits that make it solid evidence in a dispute.
The Change Order Process in Construction, Step by Step
How the construction change order process works, from spotting the change to getting paid: steps, who signs, how to price it, and mistakes that cost contractors money.
Site Diary in Construction: What to Record and Why
A practical guide to the construction site diary: what to write each day, how to keep it credible in a dispute, and how to stop it eating your evenings.
Cash Flow in Construction: How Contractors Keep Money Moving
Why profitable contractors still run short of cash, and how to fix it: billing, retainage, a 13-week forecast, payment terms and faster invoicing.
Profit Margin in Construction: Benchmarks and How to Price
What a good construction profit margin looks like, how markup differs from margin, and how to price jobs so the money you quote is the money you keep.
Payment Reminder Emails for Contractors: Timing, Wording, Templates
A contractor's guide to payment reminder emails: when to send each one, what to say, copy-ready templates, and what to do when emails stop working.
Construction Scope of Work: 8 Contractor Checks, From WBS to Photos
Draft a construction scope of work that defines deliverables, links tasks to a WBS, controls changes, and supports field records with photo and voice capture.
Daily Construction Logs: 7 Fields for Contractor Payroll and Claims
Create daily construction logs that link site conditions, labor, and work records to payroll and contract needs, using a quick routine crews can follow.
Contractors Turn Voice and Photos Into Dual Language Estimates
Capture scope, photos, and voice notes on site, then send parallel English and Spanish estimates with consistent terms and signed acceptance.
Construction Payment Schedules: Verify Draws With Field Photos
Construction payment schedule templates pair milestone checks with voice, photo, and bilingual field capture to verify draws and reduce delays.
Job Costing for Contractors: Will Field Data Support Your WIP?
Learn how contractors connect field records to WIP with cost codes, a three line check, and voice and photo capture using Hechito to catch margin fade early.
Construction Photo Documentation: AIA, AACE & UFGS Field Rules
Turn AIA, AACE, and UFGS requirements into field photo workflows. Capture metadata as you shoot, use voice and photos, and preserve chain of custody.
Construction Progress Billing: Keep Cash Moving With Field Photos
See how construction progress billing protects cash flow, from pay applications and retainage to AIA and FAR rules, field photos, voice notes, and...
Contractor Payment Terms: An Invoice Checklist That Cuts Rejections
Compare contractor payment terms, from Net 30 to retainage, and learn what to put in writing. A checklist and voice or photo capture can speed invoicing.
Field Service Automation: Fewer Trips With Agentic AI and Offline Work
Explore how agentic AI, offline first design, and voice and photo capture cut repeat visits while helping service managers automate contractor work.
Code Jobs Today: Bookkeeping for Contractors Using Field Capture
Code receipts and timesheets to each job, run weekly WIP checks, and use voice/photo capture on-site to stop lost charges and speed invoicing.
Contractors: Prevent Estimate vs. Quote Disputes in 5 Minutes
Contractors: avoid estimate and quote disputes with clear wording, documented acceptance, and three quick documentation habits.
This is the paperwork Hechito does for you — while you talk.
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